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Grants Manager- Part Time

The Mercy Center for Women is searching for a methodical and strategic grants manager to work with our organization in enhancing funding models, identifying new sources of funding, and developing sustainable and effective grants programs. Duties for the grants manager will include managing overall grant efforts, documenting payments, and expenditure, optimizing the grant administration process, assisting with fund-raising, preparing progress reports, ensuring compliance with grant regulations, reviewing grant proposals, managing grant databases, engaging with donor agencies, educating staff on policies, and preparing financial reports.

The ideal candidate for this role should have superior organizational skills, great leadership qualities, and exceptional budgeting and monitoring skills. The grants manager should re-enforce relationships with donors, ensure that grant programs operate efficiently, streamline grant administration, and work with executive team to keep our organization fiscally sound.

The grant manager will manage the overall grant efforts. Participate in the fund-raising team in order to make the grant process work effectively and efficiently. Responsibilities will include planning and implementing grant programs from its application to approval and utilization. The grants manager will perform grant research, grant writing, grant program design and implementation, compliance, and grant reporting. They will report to the executive director of the Mercy Center for Women and participate in a leadership role, while supervising the staff of all grant related jobs.

A crucial part of the work is to identify potential grant support from government agencies, foundations, and corporations to meet the financial and operational needs of the organization. This requires a methodological and analytical approach of a grant manager to meet such requirements.

Responsible to: Executive Director of Mercy Center for Women

Duties Include:

  • Overseeing and assisting with the organization’s grant requirements and application process.
  • Determining and creating plans to enhance the grants administration procedure.
  • Conducting pertinent research to find possible funding opportunities, then assessing the findings.
  • Getting involved in grant writing directly by coordinating with staff and writing or overseeing the writing of grants.
  • Investigating legitimate and efficient funding sources.



  • Determining funding needs.
  • Researching funding opportunities.
  • Reporting to the Executive Director and board of directors.
  • Coordinating and engaging with staff to write grants.
  • Identifying support agencies.
  • Optimizing the grant administration process.
  • Managing timelines and deliverables.
  • Tracking grant applications
  • Preparing and monitoring budgets with finance manager
  • Research for effective and authentic funding opportunities having a lawful registration and proven track record
  • Oversee if the grants are implemented according to the operational and financial needs of the organization
  • Work with the fund-raising team to ensure proper coordination of work
  • Keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities
  • Oversee if other staff is complying with their grant related responsibilities
  • Oversee the job of writing, accounting, reporting, and other administrative grant functions to ensure successful execution of grant process
  • Prepare financial or budget plans and allocation along with the planning and finance manager in accordance with each requirement
  • Analyze the budget trends and make recommendations for cost control and reduction for various grants
  • Provide detailed reports to the funders and the board of directors with respect to the organization's progress
  • Monitor paperwork and other related documents connected with grant-funded programs
  • Coordinate records of all payments and receivables with finance manager
  • Provide training to the new staff on grants management and reporting requirements


Essential Skills and Abilities:

  • Degree in business administration or equivalent
  • Budgeting and accounting experience
  • Methodical and strategic thinking
  • Strong writing skills with strong command over written and verbal communication
  • Project management skills
  • Excellent organizational skills
  • Excellent interpersonal and presentation skills
  • Computer literacy, particularly Microsoft OneDrive and Microsoft 365 with related knowledge of software programs and the Internet
  • Knowledge of auditing policies
  • Knowledge of donor agencies
  • Managing and supporting the grants requirement and implementation for the organization
  • Identify and develop strategies to optimize the grants administration process
  • Perform relevant research to identify available grant opportunities and evaluate the results
  • Good understanding of the organization's overall mission, business, and objectives
  • Possess good knowledge of planning and strategizing financial and budgeting issues
  • Ability to work within a team and provide support to the staff
  • Ability to perform in cross-functional team approach and job responsibilities
  • A multi-tasker with strong ability to work under pressure
  • Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail


Educational Requirements
The minimum educational qualification required is a bachelor’s degree. However, a master's degree in business administration is preferred. Prior experience of managing a grant portfolio is welcome as well as certifications from recognized institutes with specialized courses in grants management.

4 hour shift
8 hour shift
Day shift
Monday to Friday
Ability to commute/relocate:

Erie, PA 16504: Reliably commute or planning to relocate before starting work (Required)

Microsoft Office: 4 years (Preferred)
Grant Writing: 4 years (Preferred)
Work Location: In person

Pay Range: $20.00 - $22.00 per hour

Email resume and cover letter to

The Nonprofit Partnership's offices at The Susan Hirt Hagen Center for Transformational Philanthropy are open Monday through Friday, 8:30 AM - 4:30 PM.

Phone 814.240.2490