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Experiential Education Coordinator

JOB SUMMARY: Serves as the primary point of contact for students, faculty, and preceptors for the Experiential Education Program and performs a wide range of administrative tasks within the College of Pharmacy to ensure effective and efficient operations.
• Promote and preserve the mission of LECOM;
• Administrates the CORE ELMS® experiential rotation management system, and oversees the coordination and scheduling of 1000+ rotations, 450+ rotation sites throughout Pennsylvania and nationwide;
• Facilitates the development of new experiential education sites, processes affiliation agreements, coordinates preceptor training and ensures student compliance with site requirements;
• Maintains confidentiality (i.e., FERPA / HIPAA) concerning student / patient information/grades and their security in accordance with applicable law and Institutional Policy and Procedure;
• Initiates and processes quarterly disbursements to preceptors and experiential education sites;
• Performs analysis for components of program needs and recommends programmatic changes toward strategic planning goals and objectives;
• Demonstrates knowledge and understanding of accreditation processes and overall operation of the School of Pharmacy;
• Processes student requirements for rotations, including background checks, drug screenings and immunizations within FERPA guidelines;
• Serves as the primary liaison for experiential education sites and faculty;
• Effectively communicates with affiliated organizations, consultants, vendors, etc. in all matters of mutual importance;
• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;
• Participate in scholarly activity so to enrich and broaden the student learning experience;
• Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and
• Accept other duties at the direction of the direct supervisor as required / needed to maintain efficient and effective operations.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Strong computer literacy and proficiency with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills;
• Excellent organizational skills;
• Maintains an established work schedule;
• Ability to be self-reliant and follow instructions;
• Possesses a typing speed of at least 65 wpm with a high degree of accuracy;
• Ability to create, or transcribe documents;
• Sound decision-making capabilities and the ability to work independently and as directed by the Director of Experiential Education;
• Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;
• Possess excellent grammar, writing and proofreading skills;
• Experience in using various office equipment, i.e. copier, fax, scanner, etc.;
• Ability to work in a fast paced and complex environment that requires multitasking;
• Effectively uses interpersonal and communications skills including tact and diplomacy;
• Effectively uses organizational and planning skills, including, but not limited to, attention to detail and follow-through;
• Assesses and prioritizes multiple tasks, projects, and demands;
• Maintains confidentiality of work related information and materials;
• The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;
• The ability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM;
• The ability to accept work directives from managers and supervisors in a respectful and cooperative manner; and
• Be able to be flexible to accept other duties needed/assigned for the Institution’s needs.

Education and experience equivalent to: a High School Diploma and a minimum of three (3) to five (5) years’ work experience in a business, industry or higher education environment is preferred.

Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.


Salary Range: $16.00 - $20.00 per hour

Application Deadline: 09/30/2022

Click here to apply!

LECOM offers competitive work conditions, wages, and benefits.

The Nonprofit Partnership's offices at The Susan Hirt Hagen Center for Transformational Philanthropy are open Monday through Friday, 8:30 AM - 4:30 PM.

Phone 814.240.2490