Join the crew at The Nonprofit Partnership!
The Nonprofit Partnership (NPP) seeks an Administrative Assistant to join our team! In this role, you’ll be responsible for the administrative duties of our organization as well as presenting a bright and sunny disposition to the public (authentic only, please!). This position is key to our goal of providing responsive, effective and professional interactions with our member nonprofits and stakeholders. The role is be on the frontline of NPP’s efforts of exhibiting best practices in organizational management and customer service.
Please enter your information below to apply!
Tasks include:
- Basic administrative functions such as overseeing equipment/technology maintenance (e.g. team member can’t get screen to work…hint, it’s unplugged), ordering supplies and services, organizing and maintaining files and records, etc.
- Manage all reception functions including maintenance of master calendars, vendor relationships/contracts, facility coordination, etc. Maintain a high level of customer service by responding promptly and positively to calls, emails, requests, inquiries, needs and concerns.
- Liaison between organization and financial manager to ensure seamless management of finances. Don’t worry – no calculus needed here.
- Assist in communication activities including website maintenance, content creation/editing, email and social media activities, and other related undertakings. Be prepared to start a TikTok channel that will go viral. Just kidding. Or… are we?
- Greet visitors to the facility, manage training room and related technology, and coordinate facility use with membership, The Erie Community Foundation and others.
- Responsible for the management of tasks for programmatic events including list maintenance, day of set-up, travel arrangements, registration, event calendar management, etc.
- Responsible for assisting the Member Director with member needs such as dues fulfillment (must know how to say “give us your money” in a friendly, non-intimidating manner), mailings, list maintenance, CRM software maintenance, help requests, etc. Ensures timely communication with members to address needs.
- Works closely with Executive Director in areas of scheduling, member consultations, management of the Board of Directors, and other tasks, such as topic-specific research projects.
- Assists the Executive Director in management of institutional policies and plans, including, but not limited to, strategic plan, succession plan, program plans, personnel policies and financial policies.
- Works with staff and related parties in the administration of statewide association including internal scheduling, event promotion, list maintenance, meeting management, etc.
- Smiles when shown pictures of Member Director’s baby
- Laughs at Executive Director’s dad jokes
Position requirements:
- Bachelor’s degree or related equivalent experience
- Proficient in the use of the Microsoft Office Suite
- Strong communication and interpersonal skills
- Detail oriented and organized
- Ability to work independently and multitask
- Desire to learn and grow
- Consistent professional demeanor and positive attitude
- Sense of humor and ability to withstand intense sarcasm
Desired qualifications:
- Knowledge of nonprofit management, finances, and operations
- Event management background
Salary and benefits: The salary range for this position is $38,000 to $42,000 depending on experience. NPP provides generous benefits including health, vision, and dental insurance as well as a 401(k) program including match. This is an exempt position of 37.5 hours per week.
Resumes will be reviewed on an ongoing basis but must be submitted by March 25th.
